American Institutes for Research

Recruitment Operations Assistant

Job ID
United States
Human Resources


The American Institutes for Research (AIR) is one of the leading behavioral and social science research organizations in the world. Our overriding goal is to use the best science available to bring the most effective ideas and approaches to enhancing everyday life. For us, making the world a better place is not wishful thinking. It is the goal that drives us.
AIR’s Human Resources department has a unique opportunity for a Recruitment Administrative Assistant who thrives in a fast-paced environment, enjoys numbers, reporting, technology, and is interested in developing a career in Recruiting or HR. The Administrative Assistant will provide reporting, relationship management, and technical support to recruitment. This position will be located in our Washington, D.C. (Georgetown) office.


• Managing workforce planning project activities and deliverables
• Managing all recruitment related reporting and data analysis in partnership with HRIS for weekly, monthly, quarterly and annual recruiting metrics (e.g., filled positions, time to fill, recruiter productivity and survey feedback)
• Managing the recruitment tools implementation schedule and liaise between recruitment and HRIS on iCIMS technology integrations and implementations.
• Managing vendor relationships (e.g., LinkedIn) by maintaining contract renewals, being a liaison for technical support, and evaluating vendor performance annually.
• Responding to technical and employment inquiries from the AIR career website.
• Managing the measurement of social media impact and brand awareness.
• Providing assistance to other special projects, events, and administrative deliverables as needed within Recruitment.


• Bachelor’s degree in human resources, business, organizational development or similar is required
• 1-2 years of experience working in an HR or recruiting environment
• iCIMS experience preferred
• Experience using Excel pivot tables and basic formulas

Key drivers of success in this role include:
• A very high level of attention to detail
• Excellent oral and written communication skills
• The ability to operate with considerable independence and initiative
• Ability to deal in confidence with sensitive personnel information
• Excellent organizational and planning skills
• Ability to multi-task and manage multiple competing priorities
• Ability to efficiently prepare documents and conduct data analyses
• Ability to conduct online research and incorporate into analysis



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