• Subcontracts and Procurement Administrator

    Job Location US-DC-Washington
    Job ID
    Job Location
    United States
    Contracts & Legal
  • Overview

    Established in 1946, with headquarters in Washington, D.C., American Institutes for Research (AIR) is an independent, nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance both domestically and internationally for Federal, State & Local and Commercial clients. As one of the largest behavioral and social science research organizations in the world, AIR is committed to empowering communities and institutions with innovative solutions to the most critical challenges in education, health, workforce, and international development.

    Currently, AIR is seeking a Subcontracts and Procurement Administrator for our Washington, D.C. (Georgetown) office. We offer outstanding compensation, benefits and a flexible professional work environment for the qualified candidate who demonstrates comprehensive competence and professional excellence.


    The Subcontracts/Procurement Specialist reports to the Senior Procurement & Subcontracts Manager. Under minimal supervision, the Specialist is responsible for providing support to AIR program, proposal and CGO staff in the preparation, monitoring and administration of Subcontracts and the proposal documentation related to Team Partners/Subcontractors. The Subcontracts Specialist will be responsible for working with the program staff to create defined and robust statements of work including use of appropriate payment schedules, ensuring the appropriate contractual, and adequate justification documentation for the Subcontracts file. The Subcontracts Specialist must ensure requests are processed in a timely manner with status updates documented to the Program staff, CGO Management and as applicable within the OnBase Enterprise Content Management (ECM) system. The Subcontracts Specialist will handle problem resolution, respond to requests for metrics and queries, interface with program and corporate finance peers on Subcontracts related matters.

    1)Working closely with the Program, Proposal and CGO Staff to prepare, administer, monitor Subcontracts andSubawards.
    2) Responsible for conducting moderate to complex procurements for all AIR divisions and departments in
    accordance with Client and prime contract requirements, Federal Acquisition Regulations, Uniform Grant Guidance
    (UGG), Cognizant Audit Agency, and company policy requirements.
    3) Performs work within AIR’s centralized OnBase ECM System, including data and documentation entry and other
    processing functions to the system.
    4) Lead the vetting process for Subcontractor/Team Partners, including Source Selection and Price Analysis
    5) Analyze certain company requirements for procurement/subcontracting activities, assist with initiating Requests
    for Proposal, and assist in the negotiations of procurement arrangements with subcontractors that are financially and
    contractually favorable to AIR.
    6) Supporting the AIR Small Business Program in review of new partner qualification packages, sourcing, reporting.


    • Bachelor's degree and/or other federal contracts certifications, or commensurate experience (preferred)
    • At least 7 years’ experience in Procurement, specifically the Subcontracting and Services areas, preferably in Federal Contracting and Grants area.
    • Cost Point or other Cost Accounting System a plus.
    • Requires a strong communicator with the ability to work independently and capable of making or assisting with business decisions with keen problem resolution and time management skills.
    • Strong work ethic, self-starter, independent thinker, enthusiastic attitude towards the mission, ability to work in fast-paced environment, attention to detail, strong communicator.
    • Proficiency in MS Excel and MS Word required.



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