American Institutes for Research

Manager, Proposal Development

Job Location US-DC-Washington | US-MA-Boston
Job ID
Job Location
United States
Proposal Development


The American Institutes for Research (AIR) is one of the leading behavioral and social science research organizations in the world. AIR is a collaborative organization that works with clients to examine a wide range of projects from early childhood development to adult education. We pride ourselves in conducting high-impact, high-stakes projects for significant federal, state, and private organizations. AIR's vision is that research-based problem solving can improve the lives of all people. AIR’s is seeking a Manager, Proposal Development to join our team.


The Manager, Proposal Development will support proposal and new business development efforts across AIR’s Professional Services division as part of AIR’s Proposal Development Office (PDO), led by the Senior Director, Business Development. The Manager, Proposal Development will play a large role in contributing to Professional Services’ proposal development, production, and submission process; contribute to key pre-solicitation opportunities and capture planning efforts; co-lead group proposal trainings for a variety of audiences; contribute to BD-related knowledge management improvements; and support other proposal and new business development initiatives and activities as needed.

The Manager, Proposal Development must have a basic understanding of all phases of the business development lifecycle. This person must also be able to work with speed and precision using a variety of existing AIR- and third party- business development tools and platforms – including word processing, team collaboration, and client/opportunity/competitor research & tracking systems – and to quickly get up to speed on new tools adopted by AIR. Experience performing this role in a not-for-profit organization is highly desired, but not required.

Specific Responsibilities:
• Manage or support medium to large proposal development efforts from start to finish. This includes carefully reviewing the RFP; developing detailed proposal outlines and timelines; coordinating kickoff and subsequent meetings; managing documents and proposal workspaces; liaising with subs/partners; coordinating involvement of finance, contracts, publications, and facilities staff; managing final proposal production [for both complex/multi-volume online and print submissions]; archiving submitted proposal materials; and coordinating debrief discussions.
• Contribute to proactive capture planning/business intelligence efforts on key opportunities, as appropriate.
• Provide guidance on proposal budget or staffing requirements, as applicable.
• Co-lead proposal-related training events.
• Mentor staff on Professional Services’ business development/proposal processes.
• Maintain proposal/business development materials on AIR’s intranet.
• Support other related business development initiatives and activities as needed (business plans, development meetings, process improvements, etc.).


This position requires educational achievement; excellent team leadership and management skills; proven technology and writing skills; strong research skills; demonstrated initiative, creativity, and flexibility; ability to work independently and effectively in groups; and strong interpersonal and organizational skills. Specific qualifications include:

• Preferred, bachelor’s degree (Business, Public Administration, Social Science, or similar field)
• Minimum 5-7 years of proposal management experience
• Association of Proposal Management Professionals (APMP) professional certification preferred (CF APMP, CP APMP, CPP APMP)
• Demonstrated experience managing proposals for federal clients (e.g., Dept. of Health and Human Services [ACF, AHRQ, CDC, HRSA, NIDILRR, NIH, SAMHSA], Dept. of Justice [BJA, NIJ, OJJDP], Dept. of Education [IES, OESE, OII, OSEP], Dept. of Labor, HUD, USAID); state/local clients; international agencies; and major foundations
• Solid knowledge of the federal/state government and foundation procurement and proposal development process, including various government- and agency-wide contract vehicles; prior experience using and required
• Advanced technology skills – Microsoft Office [Word, Excel, PPT], Adobe Acrobat Professional, MS SharePoint
• Strong problem-solving skills
• Excellent interpersonal, communication, organization, project management, and time management skills
• Self-starter with a detail- and process-oriented mindset
• Ability to multi-task, prioritize work tasks, and manage competing priorities under tight deadlines
• Ability and willingness to occasionally work outside of normal business hours (only when necessary to meet a deadline)


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