American Institutes for Research

  • Administrative Associate

    Job Location US-IL-Chicago
    Job ID
    10864
    Job Location
    United States
    Category
    Administrative
  • Overview

    The American Institutes for Research (AIR) is one of the leading behavioral and social science research organizations in the world. Our overriding goal is to use the best science available to bring the most effective ideas and approaches to enhancing everyday life. For us, making the world a better place is not wishful thinking. It is the goal that drives us.

    Our Chicago office is currently seeking an Administrative Associate to provide support to projects and staff.

    Responsibilities

    The primary objective of this role is to support staff in the Chicago office. The person in this role will interact with and support senior staff in the organization and correspond professionally (via phone and email) with external partners. Specific tasks are as follows:
    • Book travel for staff and complete expense reports
    • Assist with project work as needed. Tasks may include:
    o Maintaining and updating a reference database
    o Conducting online searches
    o Taking notes during meetings
    o Scheduling meetings (finding venues, coordinating with participants’ schedules)
    o Printing, collating, and preparing meeting materials
    o Preparing mailings
    o Tracking online orders, communicating with customers
    o Maintaining shared sites on the intranet
    • Assist with meeting preparation
    o Ordering food when necessary
    o Making copies and assembling packets (or coordinating with DC production center to make copies)
    o Ensuring invites and emails are sent out in a timely manner
    o Hosting online meeting
    • Check project-specific email inbox regularly for emails
    o Maintaining the group’s contact list(s)
    o Sending emails out to contacts
    o May include writing the first draft of emails

    Qualifications

    This position requires an individual who has at least 2 years of experience in a support position in a dynamic environment. We are seeking someone with a strong work ethic and a can-do attitude. This is a full time, on-site position in Chicago. We are looking for someone with:
    • Sound writing skills, must be able to correspond in a business appropriate manner without need for review/revision.
    • Strong note taking skills
    • Strong organization skills
    • Attention to detail
    • Proficiency with Microsoft Office suite of products, particularly Word, Excel, and PowerPoint
    • The ideal candidate will have experience with online platforms such as SharePoint, SurveyMonkey, and Mailchimp, although is it not required.

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