American Institutes for Research

  • Proposal Coordinator

    Job Location US-DC
    Job ID
    Job Location
    United States
  • Overview

    The Assessment Program at AIR is a well regarded organization that is growing rapidly. We focus on providing our clients with customized assessments that not only measure student achievement against state standards, but also provide meaningful score reports that can help students, parents, and educators address any areas of student weakness.

    Some of our ground-breaking work includes: • pioneering family and class reports that are based on powerful, behind-the-scenes analysis of student score data • offering real-time, dynamic online reporting capabilities of student score data that allow teachers to immediately see how their students and classes perform on high-stakes tests • linking student score data directly to instructional activities providing educators with clear guidelines on how to address their classes’ strength and weaknesses • producing industry-leading value-added reports and measures for teacher evaluation.

    We have an opportunity available for a Proposal Coordinator to join our team in the Washington, D.C. corporate office.


    • Support proposal development process for AIR’s Assessment program to include coordinating entire lifecycle of proposal process from identifying bid opportunities and leading kickoff meetings, to tracking proposal development and submitting final proposals.
    • Identify bids that align with AIR Assessment’s work to develop and deliver statewide assessment projects, using a variety of internal and external bid identification/procurement sites.
    • Task the proposal team with roles and responsibilities for writing the proposal, and organize proposal assignments.
    • Assist Proposal Manager and Proposal Lead with writing section drafts (as appropriate).
    • Work with Assessment team to gather resumes, create organizational charts, and complete annex sections for technical proposals.
    • Conduct in-depth review and quality control for proposal submission. Ensure proposal content aligns with requirements of RFPs.
    • Communicate with technical team and proposal writers to ensure internal deadlines are met.
    • Coordinate day-to-day proposal production activities, including scheduling proposal production plans and associated resources for final production.
    • Determine items that are behind schedule; identify barriers to progress; and plan and implement effective and efficient problem-solving and corrective action plans.
    • Oversee submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers.


    • Bachelor’s degree (Business/Marketing, Public Administration, Social Science, or similar field) and 1+ years of related experience.
    • This position requires strong research and analysis skills; demonstrated initiative, flexibility, and attention to detail; excellent communication (written and verbal) skills; proven technology skills (Microsoft Office, Adobe Acrobat); ability to work independently and in groups effectively; time management skills; strong interpersonal and organizational skills; and ability to manage competing priorities under deadlines.
    • Ability and willingness to occasionally work outside of normal business hours (only when necessary to meet a deadline)

    • Experience using a variety of federal, state/local, international, and/or foundation solicitation sites or tools (e.g.,,, client websites, RFPSchoolWatch, FindRFP, GovWin, FoundationSearch).
    • Experience in following standardized proposal development processes and procedures and adapting them to specific pursuit delivery needs.



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