American Institutes for Research

  • Senior Contracts & Grants Administrator

    Job Location US-VA-Crystal City | US-DC | US-MD-Rockville
    Job ID
    11009
    Job Location
    United States
    Category
    Contracts & Legal
  • Overview

    Established in 1946, with headquarters in Washington, D.C., American Institutes for Research (AIR) is an independent, nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance both domestically and internationally for Federal, State & Local and Commercial clients. As one of the largest behavioral and social science research organizations in the world, AIR is committed to empowering communities and institutions with innovative solutions to the most critical challenges in education, health, workforce, and international development.

    Currently, AIR is seeking a Senior Procurement/Subcontracts Administrator for our Crystal City (National Landing) office. We offer outstanding compensation, benefits and a flexible professional work environment for the qualified candidate who demonstrates comprehensive competence and professional excellence.

    Responsibilities

    • Provide effective, efficient, and compliant execution of all subcontract, purchasing, and proposal activities in accordance with Client, prime contract, Federal Acquisition Regulations (FAR), Uniform Grant Guidance (UGG), Cognizant Audit Agency, and organizational policy requirements.
    • Provide independent strategic support, guidance and liaison to the Program staff, Proposal Development Office and CG&P offices for all subcontract proposal activities.
    • Manage the preparation of RFP packages, analysis and evaluation of proposals and recommendation and synopsis.
    • Identify and resolve complex subcontract issues problems using proactive concepts, techniques, standards, and apply a general business acumen as it applies to vendor and subcontract management.
    • Negotiate contractual terms and conditions including but not limited to NDA’s, TA’s, Subcontract Agreements, Software EULAs, Hotel and Catering, Commercial Vendor terms, Equipment Lease and Maintenance Agreements.
    • Proactively identity problems and implement corrective actions to minimize adverse impacts to the organization.
    • Ability to build and maintain strong relationships with internal staff and subcontractors.
    • Maintain a paperless workflow and document procurement system using Microsoft Windows Explorer® and SharePoint®.
    • Provide support to Program Staff and Accounts Payable with the accurate payment of invoices against Subcontracts and purchase orders.
    • Provide Small business program support for proposal activities, Subcontracting Plans and SBA’s eSRS reporting.
    • Perform work within AIR’s centralized ECM System, including data entry and other processing functions to the system.
    • Perform the necessary processes for all procurement activities from Procure-to-Pay.

    Qualifications

    • Bachelor's degree and 10+ years’ related experience; or equivalent combination of education and experience.
    • Advanced knowledge of the FAR, and contract types including GSA contracting.
    • Working to expert knowledge of MS Excel®, MS Outlook®, and MS Word®.
    • Strong organizational, time-management, and interpersonal and communication skills.
    • Experience with Deltek Cost Point Materials Management System or other enterprise resource planning system (ERP) is desired.
    • Ability to read and understand prime contracts to ensure lower tier procurements are in compliance.
    • Advanced experience with review and negotiations of various types of contractual terms and conditions.
    • Work well in a collaborative business environment with peers within the subcontracts and contracts group as well as project teams to build an efficient working environment.

    *LI-AS1 #CB

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