American Institutes for Research

Procurement Associate

Job Location US-MD-Rockville
Job ID
Job Location
United States
Contracts & Legal


Established in 1946, with headquarters in Arlington, Virginia, the American Institutes for Research® (AIR®) is a nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world. The AIR family of organizations now includes IMPAQ, Maher & Maher, and Kimetrica. For more information, visit AIR.ORG.


The Contracts Procurement Specialist requires handling the important administrative compliance functions of Data Entry, Database Management, Electronic Email-box Management and Federal, State & Local Reporting Requirements in various AIR and government systems.

The responsibilities will include at least the following core tasks:

  • Supplier Searchable Database Management
  • Managing the mailbox and incoming New Supplier forms
  • Data Entry of New Supplier forms
  • Managing the Supplier Annual updates for Reps & Certs and Insurance Certificates (SharePoint)
  • mailbox
  • Uniform Grant Guidance Annual Audit Mailing Management ( mailbox)
  • Various State Contracts D&I Reporting
  • CPARS Entry and Management in  
  • Subcontractor Conflict of Interest (COI) Management
  • Contract/Subcontract Closeout assistance
  • AIR/IMPAQ/Kimetrica liaison for Purchasing Process
  • Special, one-off assignments as required


  • BS/BA degree preferably in a business field
  • 4 plus years’ experience in Contracts &/or Procurement/Purchasing
  • Desired experience in Contracts & Procurement/Purchasing
  • Database Management and Data Entry
  • Mailing List Management
  • Proficient to Expert in Microsoft Suite – Word, Excel, SharePoint, Outlook-management of multiple mailboxes
  • Exceptional Organizational skills
  • Self-motivated and able to manage high volume, time-sensitive and schedule driven workload
  • Proficient business writing skills in professional environment
  • Experience Desired: Reporting in Federal Govt Systems eSRS, CPARS, FSRS/FFATA
  • Desired familiarity with Deltek CostPoint and IBM Cognos


Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.


All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.


AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.




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