AIR is currently seeking an experienced Project Support Associate to join the AIR Equity Initiative team.  The AIR Equity Initiative administrative and project support associate will provide essential organizational and administrative support to the team across portfolios. The incumbent will serve as the internal and external operational and administrative liaison for the team.

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories. 

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

The responsibilities for the position include:

• General Admin Support
  • Monitor the various AIR Equity Initiative program email accounts.
  • Organize and prepare materials for meetings with key internal and external stakeholders (examples of material preparation including but is not limited to drafting outlines, templates, checklists, PowerPoint presentations).
  • Meeting coordination, including but not limited to scheduling meetings, coordinating follow up activities from meetings, including distribution of information, minutes, and other communication activity.
  • Support research activities (e.g., conduct literature reviews, reference lists).
  • Prepare and format spreadsheets, figures, and tables.
  • Review and edit request for proposals (RFP) and grant process documents.
    
    
• Grants and Contracts Support
  • Internal and External Grant competition support (assist program managers/officers in the coordination and monitoring of grant competitions).
  • Grants Management System Support.
    • Support with editing forms in the grant management system.
    • Reviewing invoices and purchase orders in grants management system.
    • Support with file management across platforms (Microsoft Teams, AirTable, grants management system).
      
      
• Process requisitions, draft honoraria letters and process honoraria and check requests.

Education, Knowledge, and Experience:

• Applicants should possess either a Bachelor’s degree, or an Associate’s degree with 1+ years of experience, or high school diploma with 2+ years of experience.
• 2 years of work experience in an administrative or project support role.
• Experience with database software (e.g. AirTable, MS Access) preferred but not required.

 Skills:

• Expertise in Microsoft Suite (e.g. Teams, Word, Excel, PowerPoint)
• Expertise with online meeting platforms (e.g. Zoom Meeting, Zoom Webinar) and content management systems (e.g. Google Suite)
• Understands and values diversity
• Works effectively with colleagues and clients from different backgrounds
• Must possess organizational skills, attention to details, and ability to prioritize tasks
• Effective communicator with strong interpersonal skills
• Ability to work cooperatively and independently on detailed assignments
• Comfortable working in a dispersed work environment 

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $26.00 - $33.00 hour. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the salary range for candidates that are based in the United States.

AIR maintains a drug-free work environment.

Fraudulent Job Scams Warning & Disclaimer:

AIR is aware of individuals falsely presenting themselves as AIR representatives. Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “@air.org” domain. Please take extra caution while examining the email address, for example jdoe@air.org is correct and jdoe@aircareers.org is not a legitimate AIR email address. If you are unsure of the legitimacy of a communication you have received, please reach out to recruitment@air.org.

If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at ReportFraud.ftc.gov. You can also report it to your state attorney general. Find out more about how to avoid scams at ftc.gov/scams.

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