Join AIR as a Legal Operations Specialist with our Legal Office. The Legal Operations Specialist will provide support to the Chief Legal Officer and will help manage legal department operations.

This is a hybrid position requiring candidates to work from our Rockville, MD, and Arlington, VA offices.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

The responsibilities for the position include:

• Managing the archive of corporate and other legal records.
• Support for corporate governance and the Chief Legal Officer’s role as corporate secretary in handling board records, documents, policies and communications.
• Tracking engagement of outside counsel.
• Processing purchase orders and invoices for outside counsel services and insuring compliance with billing guidelines.
• Reporting claims to insurers and assistance with tracking insurance coverage.
• Tracking of pending litigation and claims.
• Processing of garnishments, subpoenas and similar orders.
• Support for conflict of interest reviews and other compliance activities.
• Manage projects for the legal function such as updates to required training on compliance topics and updates to templates and standard documents.
• Other related tasks and projects as they arise.  

Education, Knowledge, and Experience:

• Bachelor's degree OR Paralegal Certification from an accredited program.
• Minimum of three years of experience working with lawyers in a legal practice setting (in-house, law firm, or government agency).
• Experience working independently and effectively while demonstrating initiative and resourcefulness.  

 Skills:

• Excellent interpersonal skills to ensure effective communication and ability to work with and respond to inquiries from internal staff members at all levels as well as external partners.
• Strong attention to detail and commitment to accuracy when writing and in maintenance of records.
• Excellent organizational skills to manage multiple activities with tact, confidentiality, and diplomacy.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, Teams, Zoom, and other web platforms.
• Ability to handle multiple priorities and ensure timely follow-up.  

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $90,000 - $110,000. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.

AIR maintains a drug-free work environment.

Fraudulent Job Scams Warning & Disclaimer:

AIR is aware of individuals falsely presenting themselves as AIR representatives. Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “@air.org” domain. Please take extra caution while examining the email address, for example jdoe@air.org is correct and jdoe@aircareers.org is not a legitimate AIR email address. If you are unsure of the legitimacy of a communication you have received, please reach out to recruitment@air.org.

If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at ReportFraud.ftc.gov. You can also report it to your state attorney general. Find out more about how to avoid scams at ftc.gov/scams.

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